At The Heartwood, every gathering is designed with purpose. Our flexible event spaces, modern technology, thoughtful service, and nourishing food help create meetings that feel seamless, productive, and memorable.
Set in the Hudson Valley, just 90 minutes from Manhattan, The Heartwood offers a welcoming place to connect, collaborate, and focus on what matters most.
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Named in honor of the storied arboretum at the Vassar College campus, the Elm Room is our largest and most versatile gathering space. Boasting 2,703 square feet with a capacity of up to 213 guests, it is ideal for full-scale conferences, elegant banquets, and lively cocktail receptions. The Elm Room can be subdivided into smaller breakout rooms to accommodate your group’s exact scale and agenda. For smaller breakout configurations, specific seating capacities, and dimensional layouts, please refer to the floor plan diagram below.
Reflecting the natural beauty and timeless canopy of the Hudson Valley, the Beech Room offers a refined setting for mid-sized gatherings or collaborative workshops. Offering 1,144 square feet, the room comfortably accommodates up to 76 guests in theater, cocktail, or presentation setups, as well as 48 guests for seated banquet rounds. The Beech Room can also be partitioned into intimate breakout rooms tailored to smaller working groups and interactive seminars. Explore our floor plan diagram below for modular breakout dimensions and custom seating arrangements.
Drawing inspiration from campus heritage and the surrounding collegiate landscape, the Sycamore Room provides 1,144 square feet of polished, purpose-built event space. Equipped for executive board meetings, interactive training sessions, and social dinners, it seats up to 28 attendees. Whether hosting a standalone presentation or pairing with our adjacent rooms for multi-track symposiums, view the detailed room diagram below to see all setup possibilities and dimensions.
The Salt Line at Vassar provides both a restaurant dining experience and catering services for events. The menus highlight the diverse seasonal flavors and ingredients of the Hudson Valley. Menus and pricing can be obtained upon request. Food and beverage minimums may apply.
*All event fees are subject to a 22% service charge and NYS tax where applicable.
Included in your room rental fee is guest-led access to The Heartwood's audiovisual tools. The Beech and Elm meeting rooms are equipped with an 86" large format 4K display, which can be conveniently hidden from view when not in use. Additionally, the Elm and Beech rooms also feature a projector along with a mechanized retractable screen. For those utilizing their own devices, the facilities provide BYOD meeting support, which includes an auto-framing camera and a ceiling-mounted beamforming microphone. Each room is designed to support these advanced audiovisual features, ensuring a seamless and professional experience for all guests.
Each room supports the following features:
ADA accessible podium is available
Room Scheduling capability
Wireless content sharing
Wireless handheld and lavaliere microphones
HDMI and USB connectivity at two locations: Credenza and floor box
Wireless keyboard and mouse control of dedicated room PC
Bluetooth enabled audio compatible with Bluetooth capable hearing devices. i.e.: Cochlear implants, hearing aids, etc.
BYOD Meeting support featuring Auto-framing camera and ceiling mounted beamforming microphone